BOARD OF SUPERVISORS
WASHINGTON COUNTY, IOWA
REGULAR MEETING OF TUESDAY, MAY 23, 2023
At 9:00 am Chair Bob Yoder called the meeting to order in regular session, Courthouse Chambers. Items on the agenda included: Resolution 23-35 re: adjustments to FY23 Washington County Budget Appropriations–Public Health; Resolution 23-36 re: intent to enter into a 28E Agreement with Mental Health Agency of Southeast Iowa; discussion/action re: 28E Agreement with Mental Health Agency of Southeast Iowa; Iowa DOT Preconstruction Agreement No. 2023-C-087 for paving of eight granular secondary road approaches along Iowa Highway 1; Iowa DOT Preconstruction Agreement No. 2023-C-108 for paving of eight granular secondary road approaches along Iowa 92; Secondary Roads Quarterly Report; FY24 Secondary Roads Fuel Contract. Supervisors Jack Seward Jr., Stan Stoops, and Marcus Fedler were also present. Supervisor Richard Young was absent.
All motions were passed unanimously by those supervisors in attendance unless noted otherwise.
The Board voted to approve the amended agenda as published.
The Board voted by roll call vote to approve Resolution 23-35 for Adjustments to FY23 Budget Appropriations-Public Health and to authorize the Chair to sign.
Seward provided background information regarding proposed Resolution 23-36 and stated that approval of Resolution 23-36 is a part of an overall process designed to ultimately lead to the adoption of a 28E Agreement that will result in the merging of the Southeast Iowa Link (SEIL) Mental Health Region based in Burlington, Iowa, Mahaska County, and the South-Central Behavioral Health Region based in Ottumwa, Iowa. While Seward encouraged discussion and consideration of proposed Resolution 23-36 and the proposed 28E Agreement he also shared that the proposed 28E Agreement was still a work in process and that revisions are still likely to occur. It is proposed that the new agency would be named the Mental Health Agency of Southeast Iowa. The motivation for merging the two organizations is to take advantage of the unique and varied programs currently offered by both organizations as well as to enable both groups to merge voluntarily rather than at the direction of the State of Iowa at some point in the future. The Board took no formal action with regard to proposed Resolution 23-36.
The Board took no action with regard to a potential 28E Agreement with Mental Health Agency of Southeast Iowa.
County Engineer Jacob Thorius shared that the Iowa Department of Transportation (IDOT) is planning a pavement overlay project for Highway 1 between Washington and Brighton and in turn has reached out to gauge Washington County’s level of interest in paving approximately 50 feet of county gravel roads at eight various intersections along the route on Highway 1 slated for the IDOT overlay project. Thorius stated by working jointly on the two projects the county and the state will realize a savings due to economies of scale. Thorius estimated the cost to pave the various portions of gravel roads to be $217,700.00 stretched out equally over three years with funding for the project coming from local funds in the amount of $81,000.00 and $136,000.00 coming from local farm to market funds. The project will likely take place during the summer of 2024 and will require an amendment to the Washington County Five-Year Road Plan. The Board voted to approve, and authorize the Chair to sign, Preconstruction Agreement No. 2023-C-087 with the Iowa Department of Transportation related to the paving of eight granular secondary road approaches along Highway 1 between Washington and Brighton.
Thorius shared that IDOT is also planning an overlay project for Highway 92 extending from the intersection of State Highways 92 and 1 west to the intersection of Elm Street and Highway 92 and Elm Street. In conjunction with its resurfacing plans for Highway 92 the Iowa DOT has reached out to gauge the level of interest of Washington County with regard to paving approximately 50 feet of county gravel roads at eight intersections with Highway 92 along the route slated for pavement overlay. Doing so will achieve the benefit of increased economies of scale for both the state and the county. Thorius estimated the cost to pave the various portions of gravel roads to be $210,900.00 stretched out equally over three years with funding for the project coming from local funds in the amount of $79,100.00 and $131,800.00 coming from local farm to market funds. The project will likely take place during the summer of 2024 and will require an amendment to the Washington County Five-Year Road Plan. The Board voted to approve, and authorize the Chair to sign, Preconstruction Agreement No. 2023-C-108 with the Iowa Department of Transportation related to the paving of eight granular secondary road approaches along Iowa Highway 92 west of the intersection of Highways 1 and 92 to the intersection of Elm Street and Highway 92.
County Engineer Jacob Thorius provided the Board with the Secondary Roads Quarterly Report for the 1st quarter of calendar year 2023. During the quarter Secondary Roads staff hauled 24,965 tons of road rock. During the quarter there were 10 snow events which resulted in costs of $51,354.86 for 577.80 tons of salt, $58,332.68 for 1,296.50 hours of regular labor costs, $3,684.42 for 55.75 overtime hours, $18,026.49 for 409 hours of compensation time, and $121,879.85 for 1,608 equipment hours which resulted in a total cost of $253,278.40 for the quarter. Thorius reminded that the total cost for five snow events for the 4th quarter of calendar year 2022 totaled $364,117.00 which results in a total cost of $364,117.00 for the winter of 2022-23. Thorius also provided cost figures for cleanup efforts related to the March 31, 2023, tornado which included $4,238.85 for the cost of 40 replacement signs, $21,134.21 for the cost of debris removal and temporary road closures, and $2,922.82 for 42.75 hours of overtime which resulted in a total of $28,295.88. All of the work performed during the quarter was completed with a daily average of 3.5 staff members, out of a total work force of 31 individuals, absent from work due to vacation or illness. Thorius remarked that members of the Secondary Roads Department staff are dedicated to their jobs and they choose to limit their time off during the winter months in order to ensure that sufficient staff is available to respond to snow events. The Board voted to acknowledge the Secondary Roads Report for the first quarter of calendar year 2023 as presented by County Engineer Jacob Thorius. The complete report is available for viewing in the Auditor’s office.
With regard to the FY24 fuel contract Thorius recommended that the County exercise an option with FY23 fuel supplier Cobb Oil, Brighton, Iowa, which allows the County to renew its FY23 existing fuel contract for FY24. By renewing the present FY23 contract the County would pay a margin of 2.48 cents per gallon for gasoline and 4.98 cents per gallon for diesel. Such margins are for the delivery cost only with the cost of the fuel itself based on the “rack” price from the Iowa Department of Transportation. Thorius projected total delivery costs for FY24 to be approximately $7,338.00. The Board voted to approve, and authorize the Chair to sign, a FY24 fuel contract with Cobb Oil, Brighton, Iowa, that include delivery rates of 2.48 cents per gallon for gasoline and 4.98 cents per gallon for diesel.
There was no department head comment.
At 9:52 am the Board voted to adjourn.
Attest: s/DANIEL L. WIDMER, County Auditor
ACE ELECTRIC, Repair 491.28
ACE-N-MORE, Supplies 433.38
ACUMEN, Service 2,533.00
AGRILAND FS INC, Fuel 3,942.20
AIRGAS, Oxygen 419.89
ALL AMER TERM &, Service 305.00
ALLIANT, Utilities 6,881.08
AMER HOME FINDING, Shelter 279.90
ARNOLD MOTOR SUPPLY, Parts 146.86
AT & T, Service 2,216.25
AT&T MOBILITY, Data 91.13
BAILEY OFFICE OUTFITTERS, Supplies 305.74
BAKER PAPER, Supplies 261.76
BIG COUNTRY SEEDS, Seed 4,000.00
BINNS & STEVENS, Stabilization 128,461.83
BOB BARKER CO, Supplies 1,854.62
BOUND TREE, Supplies 283.48
BROWNS SHOE FIT, Boots 117.00
BURKE, NOLAN, Reimb 53.16
CARRIER ACCESS IT, Service 891.75
CARSON PLUMBING & HEATING, Repair 177.77
CASH N CARRY CHEMICALS, Herbicides 747.00
CENTRAL IOWA DETENTION, Detention 19,093.62
CENTURY LAUNDRY, Repair 1,183.50
CINTAS, Service 1,599.25
CITY OF WASH, Utilities 153.36
CITY OF WELLMAN, Utilities 112.54
CITY OF WEST CHESTER, Utilities 940.82
COAST TO COAST SOLUTIONS, Supplies 140.20
COBB OIL CO, Fuel 273.00
COMPASS MINERALS AMERICA, Salt 30,893.31
CONSUMERS COOPERATIVE, Fuel 529.28
CUSTOM IMPRESSIONS INC, Supplies 650.73
DELTA DENTAL OF IOWA, Claims 1,529.38
DOUDS STONE LLC, Roadstone 71,402.65
EAST CENTRAL IA HOUSING TR FD, Annual 3,962.00
EASTERN IA LIGHT & POWER, Utilities 635.88
EMS DETERGENT SERV, Supplies 149.30
FAREWAY STORE, Provisions 258.43
FARMERS CO-OP KEOTA, Tires 193.00
FEDERATION BANK, Rent 6,400.00
FELD FIRE, Bunker gear 5,146.00
FOSTER COACH SALES, Lights 53.61
FOUR OAKS, Shelter 1,072.95
GALLS INC, Uniforms 84.99
GARRETT, JEFFREY, Reimb 300.65
GINGERICH WELL &, Tiles 56.11
GORDON FLESCH COMPANY, Supplies 374.44
HILTON MADISON MONONA TERRACE, Hotel 1,143.45
HI-VIZ SAFETY, Signs 4,323.00
HIWAY SERV CTR, Parts 29.68
HYGIENIC LABORATORY, Kits 385.50
HYVEE FOOD, Supplies 247.65
IA ASSN OF CO COMM VET SERV OF, Dues 50.00
IA DEPT OF PUBLIC SAFETY, Service 3,033.00
IA GEMT PAYMENT PROGRAM, June gemt 4,761.38
IGRAPHIX INC, Shipping 16.25
JOHNSON CO MED EXAMINER, Med exam fee 1,067.89
JOHNSON CO SHERIFF, Service 194.61
JT CLEANING SERVICES, Cleaning 212.50
JW BELL LLC, Parts 849.50
KALONA CO-OP TELE, Internet 2,407.54
KARL CHEVROLET, Tahoe 40,457.00
KEOKUK CO SHERIFF, Service 42.00
KIESLER POLICE SUPPLY, Supplies 449.00
KLEESE, ISSAK, Reimb 162.89
KLEESE, TIMOTHY, Reimb 171.89
MANGOLD, TERESA, Reimb 196.50
MCKESSON MEDICAL, Supplies 542.77
MP CLOUD TECHNOLOGIES, Billing program 599.00
NORTH IOWA K9, Recert 150.00
ONE SOURCE, Service 38.00
OWENS KING CO, Storage 228.30
PAKOR, Supplies 291.56
QUADIENT FINANCE USA, Supplies 140.60
QUILL CORP, Supplies 1,046.23
RAY MAN INC, Parts 1,401.50
RAY O’HERRON, Ammo 287.66
REPP, NATHAN, Reimb 30.00
RIVER PRODUCTS CO, Roadstone 187,032.56
RYAN DIAGNOSTICS INC, Kits 429.00
SANOFI PASTEUR, Supplies 88.89
SCHUMACHER ELEVATOR, Maint 249.54
SCOTT CO HLTH DEPT, Med exam fee 275.00
SECRETARY OF STATE, Ncoa cards 741.97
SIEREN, JOAN, Med exam fee 225.00
SITLERS SUPPLIES, Lights 72.00
SORRELL GLASS CO, Labor 150.00
SORRELLS, CARA, Reimb 182.05
STAUFFER SOBASKI, RONDA, Cleaning 150.00
SUMMIT FOOD SERVICE LLC, Meals 6,899.62
SUNSET LAW ENFORCEMENT, Ammo 1,127.20
THE CTK GROUP, Registration 500.00
THE NEWS, Publications 127.40
THOMSON REUTER WEST, Westlaw 1,978.24
TOWNER, PAUL, Med exam fee 35.00
US CELLULAR, Cell phone 2,449.83
US POST OFFICE, Postage 656.00
VISA WASH STATE BANK, Supplies 7,354.69
WASH CO AUDITOR, Reimb 400.00
WASH CO SECONDARY, Service 663.82
WASH CO SHERIFF, Service 219.30
WASH CO TREASURER, Bond payments 1,276,050.00
WASH CO YMCA, Career fair 25.00
WASHINGTON DISCOUNT TIRES, Tires 1,805.39
WELLMAN CO-OP TELE, Phone 270.92
WELLMARK/WAGEWORKS, Claims 129,795.64
WEMIGA WASTE INC, Service 15,718.26
WINDSTREAM, Phone 2,176.96
WINPUMP, Tiles 12,306.35
Published in The News, Thursday, June 22, 2023 L-322
