BOARD OF SUPERVISORS
WASHINGTON COUNTY, IOWA
REGULAR MEETING OF TUESDAY, JUNE 13, 2023
At 9:01 am Chair Bob Yoder called the meeting to order in regular session, Courthouse Chambers. Items on the agenda included: monthly report–WEMIGA Waste Management; discussion/action re: 28E Agreement with PAWS & More Animal Shelter related to stray animals; personnel change request–Office of Sheriff; personnel change requests–Secondary Roads; discussion/action re: agreement with Iowa State Association of Counties Information Technology group to perform a review of Washington Co.’s Information Technology Dept.; discussion/action re: Indemnification and Hold Harmless Agreement related to a review of Washington Co.’s Information Technology to be performed by the Iowa State Association of Counties Information Technology group; discussion/action related to the possible remodeling of various County structures and relocation of various County staff. Supervisors Jack Seward Jr., Richard Young, Stan Stoops, and Marcus Fedler were also present.
All motions were passed unanimously by those supervisors in attendance unless noted otherwise.
The Board voted to approve the agenda after it was amended to include the following: personnel change request–Ambulance Services.
During the public comment portion of the meeting Emergency Management Director Marissa Reisen voiced strong opposition to the idea of allowing the Emergency Operation Center meeting room to be used as a site for various meetings and events that are unrelated to emergency operations. Washington Chamber of Commerce Executive Director Michelle Redlinger expressed appreciation to the Board for its apparent decision to not relocate various County offices and staff from the Courthouse to Orchard Hill.
Lynn Whaley of WEMIGA Waste Management (WEMIGA) presented activities report for the months of January through May of this year. During the five-month period WEMIGA processed 319.87 landfill tons, 4.86 tons of glass, 13.14 tons of paper, 13.1 tons of plastic, 40.99 tons of cardboard, 25.37 tons of tin and aluminum, 97.46 tons of recyclable material, 102 appliances, 203 televisions and other electronic devices, 114 batteries, 49 tires, and 49 gallons of used oil. The Board voted to acknowledge the activities report as presented. The complete report is available for review in the Auditor’s office.
The Board took up discussion with regard to a proposed 28E Agreement between Washington County (County) and PAWS & More Anima Shelter (PAWS). The agreement formalizes the duties and responsibilities of both parties with regard to stray animals in rural Washington County. The annual fee paid by the County to PAWS for boarding and transportation services provided will be based on a 5-year rolling average of such fees paid by the County for such services. The County will also pay PAWS a maximum of $2,000.00 per fiscal year for conducting trap, neuter, and release services. Auditor Dan Widmer stated the proposed agreement had been vetted by County Attorney Nathan Repp. The Board voted to approve, and authorize the Chair to sign.
The Board voted to acknowledge, and authorize the Chair to sign, a personnel change request from the Office of Sheriff for Brett Houston who will assume the duties of non-exempt full-time Jailer at the rate of $21.50 per hour effective June 23, 2023. The County Auditor is hereby authorized to issue pay warrants upon proper certification from the Department Head.
The Board voted to acknowledge, and authorize the Chair to sign, a personnel change request from Secondary Roads for Scott Gerot who will assume the duties of non-exempt full-time Equipment Operator at the rate of $25.91 per hour effective June 26, 2023. The County Auditor is hereby authorized to issue pay warrants upon proper certification from the Department Head.
The Board voted to acknowledge, and authorize the Chair to sign, a personnel change request from Secondary Roads for Logan Hesser who will assume the duties of non-exempt full-time Equipment Operator at the rate of $25.91 per hour effective June 19, 2023. The County Auditor is hereby authorized to issue pay warrants upon proper certification from the Department Head.
The Board voted to acknowledge, and authorize the Chair to sign, a personnel change request from Ambulance Services for Hogan Miller involving a change in employee classification to non-exempt full time Paramedic and increase in compensation to $26.63 per hour to take effect on June 13, 2023.
The Board voted to approve, and authorize the Chair to sign, a Statement of Work Agreement with the Iowa Counties Information Technology (ICIT) group. Per the agreement ICIT will perform an assessment of Washington County’s Information Technology Department for a fee of $3,000.00.
The Board voted to approve, and authorize the Chair to sign, an Indemnification and Hold Harmless Agreement between Joel Rohne-Iowa State Association of Counties Targeted Small Business Group, Andrew DeHaan-Marion County Information Technology, Colin Gerst-Des Moines County Information Technology, Bill Horning-Johnson County Information Technology, Max Harlan-Van Buren Information Technology, Ben Turnis-Benton County Information Technology, and Ryan Eaton-Jasper County Information Technology in their capacities as volunteers as a team of technology professionals (collectively, the “Team”) and Washington County. It was noted that such individuals serve on the ICIT.
The Board next took up discussion re: the remodeling of various County structures and the relocation of various county offices. Such discussion centered on the following options.
Option A
This option was described by Fedler as being basically the same as the original August 26, 2022, plan as it relates to Orchard Hill. Under this option the Board of Supervisors, Public Health, Assessor, Auditor, Recorder, and Treasurer would be relocated to Orchard Hill and join Mental Health, Environmental Health, GIS, Information Technology, General Assistance, and Veteran Affairs at the Orchard Hill site. Outreach would relocate to the Courthouse and join the County Attorney, Clerk of Court, and Court Services. Option A does not include a conference room and instead would utilize the existing 40-person meeting room located in the Emergency Operations Center. Federation Bank would no longer be used as a site for County offices.
Option A
Construction Costs $3,475,000 to $3,678,000
Soft Costs $695,000 to $690,000
Total Budget $4,170,000 to $4,595,000
Option B
With this option the Assessor and the Outreach Department would join the Auditor, Treasurer, Recorder, GIS, County Attorney, Clerk of Court, and Court Services at the Courthouse. Meanwhile Public Health would relocate to Building 2 at Orchard Hill while Information Technology and the Board of Supervisors would join Environmental Health, Veteran Affairs, General Assistance, and Probation at Orchard Hill Building 3. Option B does not include a conference room and instead would utilize the existing 40-person meeting room located in the Emergency Operations Center. Federation Bank would no longer be used as a site for County offices.
Option B
Construction Costs $2,595,000 to $2,755,000
Soft Costs $520,000 to $690,000
Total Budget $4,170,000 to $4,595,000
Option C
This option utilizes Building 3 at Orchard Hill as well as the current Federation Bank Building. With this option the Board of Supervisors, Probation, Environmental Health, Mental Health, General Assistance and Veteran Affairs would be located at Orchard Hill Building 3. The Assessor, Auditor, Recorder, Treasurer, GIS, IT and Public Health would relocate to the Federation Bank building. Finally, the County Attorney, Clerk of Court, and Court Services would remain at the Courthouse and be joined by Outreach.
Option C
Construction Costs $4,860,000 to $5,175,000
Soft Costs $970,000 to $1,295,000
Total Budget $5,830,000 to $6,470,000
Seward seconded a motion made by Fedler to proceed and instruct Carl A. Nelson & Company and Encite Architecture & Design PLLC to proceed with Option B. During discussion prior to the vote on the motion Young stressed that the plans presented under Option B are far from being final plans and he encouraged the public to keep an open mind. The motion passed.
Department head comment included Public Health Director Emily Tokheim sharing that Washington County Public Health (WCPH), in partnership with Washington County Hospital and Clinics, is seeking feedback from all Washington County residents re: WCPH’s effectiveness in serving the health needs of Washington County citizens. According to Tokheim, every five years Washington County conducts a Community Health Assessment to discover how best to serve the Communities of Washington County and she urged individuals to provide input by completing the survey.
Communications Supervisor Cara Sorrells urged individuals to report missing and/or damaged rural road identification signs and 911 signs to the Washington County Communications Center at (319) 653-2107.
Seward shared the difficulties being encountered with insurance adjusters re: the Wellman 911 Communications tower and related equipment.
At 9:55 am the Board voted to adjourn.
ATTEST: s/DANIEL L. WIDMER, County Auditor
4IMPRINT INC, Promotion 4,774.91
4M PLUMBING & HEATING, Repair 163.00
ACCESS SYSTEMS, Contract 494.40
ACCESS SYSTEMS LEASING, Lease 339.40
ACE-N-MORE, Supplies 1,370.98
ADVANCED CORRECTIONAL HLTHCARE, Service 8,899.14
ADVANCED DRAINAGE, Tile 596.28
AHLERS & COONEY PC, Row 1,764.00
ALL AMER TERM &, Pest control 35.00
ALLIANT, Utilities 14,028.61
ALTORFER MACHINERY, Parts 4,694.39
AMERICAN CORRECTIONS SPECIALIST, Monitoring 69.75
AMERIGROUP, Refund 504.15
APPLIANCE BARN, Microwave 295.00
ARNOLD MOTOR SUPPLY, Parts 387.33
AT & T, Service 2,216.25
AUTO ZONE, Parts 14.79
BAILEY OFFICE OUTFITTERS, Supplies 405.30
BOUND TREE, Supplies 268.28
BRIGHTREE HOME HLTH & HOSPICE, Software 2,981.00
BROWN, JACKIE, Reimb 718.54
BROWNS SHOE FIT, Shoes 160.00
BS COMMUNICATIONS, Repair 150.00
CALHOUN BURNS & ASSOC, Inspection 6,702.40
CAPPER AUTO CENTER, Parts 1,065.50
CARL A NELSON & CO, Service 6,500.00
CARRIER ACCESS IT, Service 48.75
CARSON PLUMBING & HEATING, Repair 3,334.65
CDW GOVERNMENT, Workstation 873.68
CENTRAL IOWA DETENTION, Service 659.63
CENTRAL IOWA DISTRIBUTING INC, Supplies 409.00
CERTAPRO PAINTERS OF EASTERN IOWA, Repair 9,294.89
CINTAS, Service 2,018.95
CITY OF KALONA, Utilities 28.56
CITY OF WASH, Utilities 779.71
CITY OF WEST CHESTER, Utilities 48.00
CLAIM MD, Subscription 100.00
CLEARPOINT STRATEGY, Subscription 2,720.40
COAST TO COAST SOLUTIONS, Supplies 613.36
COBB OIL CO, Fuel 42,979.49
COLOSSUS, Support 3,066.00
COMPASS MINERALS AMERICA, Salt 15,425.13
CONSUMERS COOPERATIVE, Fuel 458.42
CONTINUOUS TOUCH, Fees 47.08
COPY SYSTEMS INC, Contract 67.19
COTT SYSTEMS, Service 127,405.00
CPG LEGACY, Service 50.00
CULLIGAN WATER COND, Water 744.56
CUMMINS SALES & SERVICE, Service 709.44
CUSTOM IMPRESSIONS INC, Hat 13.32
CYPRESS SOLUTIONS INC, Radios 1,039.25
DAVIS, CARMAN, Reimb 706.09
DELTA DENTAL OF IOWA, Claims 1,369.20
DOLAN, KATHLEEN, Reimb 35.00
DONS TRUCK SALES, Parts 142.70
DOUDS STONE LLC, Roadstone 142,728.91
DPT SERVICE LLC, Maint 3,000.00
EASTERN IA LIGHT & POWER, Utilities 2,857.10
ELECTRICAL ENGINEERING & EQUIP, Service 1,151.93
ELLINGSON, SHAWN, Wellplg 300.00
EQUATEK INTERACTIVE, Fees 1,153.75
ESRI INC, Maint 12,997.53
EXLINE, JOHN OR LISA, Hosts 300.00
FAREWAY STORE, Supplies 4.98
FIRST RESPONSE EXTINGUISHER, Service 1,624.90
FOSTER COACH SALES, Parts 505.75
FRONTLINE PUBLIC SAFETY SOLUTIONS, Software 1,260.00
GALLS INC, Uniforms 661.60
GATR TRUCK CENTER, Parts 2,469.67
GLANDONS WESTSIDE, Service 109.90
GORDON FLESCH COMPANY, Maint 884.68
GUDENKAUF UNDERGROUND, LLC, Service 2,080.00
HANSEN, ETHAN, Reimb 136.64
HCC LIFE INSURANCE COMPANY, Premium 2,648.52
HEALTHCARE FIRST, Survey 99.23
HEARTLAND SHREDDING INC, Service 425.40
HERNANDEZ-LOPEZ, MARTHA, Reimb 183.40
HIWAY SERV CTR, Parts 26.02
HOLIDAY INN AIRPORT, Lodging 772.80
HOWARD, CHARLA, Bor 1,620.00
IA CO ATTYS CASE MGMT PROJECT, Subscription 9,520.00
IA COMM ASSURANCE POOL, Premium 52.00
IA LAND RECORDS, Support 1,104.77
IA PRISON IND, Uniforms 1,495.79
IA ST ASSN OF CO, Registration 250.00
IA ST CO TREAS ASSN, Dues 250.00
IA ST MEDICAL EXAMINER, Fees 2,166.97
ICIT, Registration 325.00
IDEAL READY MIX, Service 556.00
IMWCA, Premium 20,760.00
JCG LAND SERVICES, INC., Row 3,719.05
JET PHYSICAL THERAPY, Service 1,200.00
JIMS SMALL ENGINE REPAIR, Supplies 38.99
JOHN DEERE FINANCIAL, Supplies 568.31
JORGENSEN, MEGAN, Reimb 48.95
JT CLEANING SERVICES, Cleaning 212.50
KALONA CO-OP TELE, Service 2,752.82
KALONA TIRE, Tires 51.92
KALONA VET CLINIC, Vet 321.08
KCII, Ads 123.76
KCTC / ITECH, Internet router 65.99
KLEESE, ISSAK, Reimb 75.26
LINN CO SHERIFF, Service 62.29
LINS, BONNIE, Reimb 522.69
MAIL SERVICES, Renewals 887.24
MARSHALL CO AUDITOR, Reimb 350.00
MARY ANN KNUPP, BOR 1,620.00
MCCULLOUGH CREATIVE, Displays 16,500.00
MCDOWELL, IRENE, Reimb 397.59
MCVEY, MIKE, Service 300.00
MESSER, JULIE, BOR 1,272.41
MIDWEST WHEEL, Supplies 1,063.79
MILLER, VIRGINIA, Reimb 592.78
MINCER FORD, Parts 3.65
MOORES BP AMOCO TOWING, Tow 195.00
NORRIS ASPHALT PAVING, Patch 1,209.45
ON TARGET AMMUNITION, Ammo 2,609.69
ONE SOURCE, Service 95.00
OREILLY AUTO PARTS, Parts 2,954.80
PHYSICAL THERAPY, Service 340.00
PITNEY BOWES, Supplies 29.04
QUADIENT FINANCE USA, Postage 799.43
QUADIENT LEASING USA INC, Lease 490.65
QUILL CORP, Supplies 1,063.40
RACOM CORP, Antenna 150.00
RAVE WIRELESS INC, Fees 2,500.00
REPUBLIC COMPANIES, Supplies 2,506.82
RICH, SUSAN, Reimb 302.05
RMB CO, Maint 2,266.42
ROBERTS, JENIFER, Reimb 468.33
ROLLING HILLS CONSULTING SERV, Consultant 2,250.00
RWLPSW, LLC, Rent 2,400.00
SCHMUECKER, NATHAN, Reimb 20.00
SCHNEIDER GEOSPATIAL, Hosting 11,304.00
SIACC, Siacc 18,028.36
SOUTHEAST IOWA UNION, Subscription 162.11
STANDARD PEST CONTROL, Pest control 60.00
STAPLES, Supplies 450.99
STEW HANSEN DODGE CITY, Vehicle 39,820.00
STIGERS, DANIEL, Fees 210.00
STOP STICK LTD, Supplies 1,859.00
STREICHERS, Ammo 1,562.30
STUTSMAN INC, ELDON C, Parts 887.90
SUMMIT FOOD SERVICE LLC, Meals 10,383.89
SYPHERD, CHRISTOPHER, Reimb 110.78
TAC 10 INC, Maint 11,727.00
THE CTK GROUP, Registration 50.00
THE MASTERS TOUCH LLC, Postage 8,500.00
THE NEWS, Publications 1,304.36
THRYV, Ads 262.60
TIFCO INDUSTRIES, Supplies 1,255.26
TOWNER, PAUL, Fees 35.00
TYLER TECHNOLOGIES, Software 17,178.90
US CELLULAR, Cell phone 1,286.82
US POSTAL SERV, Postage 1,847.83
VANGUARD APPRAISALS, Service 13,900.00
VERIZON WIRELESS, Data 240.06
VERTIV CORP, Maint 7,209.00
VISA, Supplies 1,023.40
VISA WASH STATE BANK, Supplies 1,985.62
WAHLTEK INC, Maint 4,328.10
WALDSCHMIDT, DIANE, Reimb 256.76
WALMART CARD, Supplies 1,673.84
WAPELLO RURAL WATER ASSOC, Service 66.50
WASH CO COMMUNICATIONS, Reimb 15,000.00
WASH CO HOSPITAL, Supplies 986.96
WASH CO SECONDARY, Reimb 11,632.68
WASH CO SHERIFF, Service 36,210.18
WASH LAW OFFICE, Fees 764.00
WASH LUMBER & HOME CENTER, Supplies 26.99
WASHINGTON DISCOUNT TIRES, Tires 17,592.35
WATERHOUSE, MEGAN, Reimb 20.96
WELLMAN AUTOMOTIVE, Service 192.86
WELLMAN CO-OP TELE, Phone 290.92
WELLMARK/WAGEWORKS, Claims 122,936.01
WEMIGA WASTE INC, Service 210.00
WEX BANK, Fuel 251.61
WINDSTREAM, Phone 2,486.22
WMPF, Publications 1,562.52
WOOD, MARK, BOR 1,620.00
YODER, ROBERT, Reimb 257.42
Published in The News, Thursday, July 20, 2023 L-451
